Why hire an event coordinator?
In order for everything to turn out well on this special day, the planning and celebration of a quinceañera requires much of your time as well as that of your family. To avoid stress, it is best to hire an event coordinator.There are various types of event coordinators ranging from those who plan family or company parties to those who organize major events like weddings and quinceañeras. Their level of involvement in your party will depend mainly on your budget; you can decide if he/she will organize every detail or only the key aspects.
Before making a decision
First, you must ask your friends, relatives and companies who provide this type of service for recommendations. Consult more than one person; remember that you will spend lots of time with the coordinator for several months prior to your celebration.
Find out how much these services will cost. Those who plan and coordinate your celebration can charge by the hour, or charge a percentage of the overall cost of the party. Others only plan certain parts. For example, it is common to hire a coordinator only during the day of the celebration, and pay between $1,000 and $1,500.
We advise that you begin searching for a coordinator nine months prior to your quinceañera and be prepared to answer the following questions: what is your budget, how many guests will you have, where will the celebration take place, date, type of food you will serve, etc.
Once you have chosen a professional, clearly state his/her responsibilities and establish the payment method for the services provided.
Services provided by a coordinator
- Assists in finding a place to celebrate your quinceañera
- Schedules appointments with professionals and providers who will participate and accompany you during the event
- Accompanies you to try on your dress.
- Attends your photo sessions and rehearsals
- Helps you plan the menu
- Helps you select the music and coordinates the choreography
- Helps you hire a florist and decorate the church and hall
- Administers your budget, revises and negotiates contracts with professionals and providers
- Solves any unexpected problem that occurs during the party
Although you may think it is an additional expense, consider that the event coordinator will help find the best service at the best possible cost and will handle every detail so you and your family can enjoy this “special day”.
This post is also available in: Spanish
